Setting up BTA agreements

A BTA agreement has 3 or 4 taps; General, accounts, sub hierarchies and/or agreement lines.

General fields

• Master agreement: If filled in, the agreement will be the subagreement to the master agreement filled in. If blank the agreement can be a master agreement. A master agreement will always be at the top level of the tree structure.
• Agreement line No.: A number series can be selected for the agreement lines. If blank the agreement lines code must be select or type in manually.
• Agreement lines and subagreements allowed: Allow if there can be agreement lines and subagreements. It is recommended that one (not two) of these is selected. Agreement lines allowed is typical active on the lowest subagreement. Subagreements allowed is active for agreements that is used as master agreements or master subagreement. The taps agreement lines and sub hierarchies is only available if allowed under general.

Accounts

Account type and no.: Can be blank, vendor or customer. If vendor or customer is selected, the account can also be selected. If account type is filled out the type under general must fit(Vendor = Purchase and Customer = Sales).

If you want to accrue, you now need to choose if it should accrue to one account or various. If it should go to one account you must choose the accrual account type and number. The accrual account type can be different than the general type, which make it possible to accrue amount from sales order to a vendor account or vise versa.

BTA agreement line overview and tree structure

On the agreement line overview you can select to expand and collapse all agreements and agreement lines, so you see only the master agreements or all agreements and the agreement lines. It is also possible to drill down in a master agreement.

At top of the agreement line overview it can be select to see all or only active agreement lines.

If you have made change to a agreement or agreement lines, the page needed to be updated which can be done fast with the reload all changes function.

Below an example on how the tree structure is made for bonus:

• Bonus

• Segment 1

• Customer A – 2%

• Customer B – 3%

• Segment 2

• Customer C – 5%

The following agreements must be made: Bonus without master agreement; Segment 1 and segment 2 both with Bonus as master agreement; Customer A and B with master agreement Segment 1 and customer C with master agreement segment 2.

On agreement Bonus, Segment 1 and 2 allow subagreements must be checked. On agreement customer A, B and C allow agreement lines should be check and on these 3 agreements the bonus agreement lines for the customers with the BTA rates of 2, 3 and 5% must be made.